For Physical Plant
Administrative Assistance
:
Ph:  (540) 464-7358
Fax:  (540) 464-7682

Physical Plant
Virginia Military Institute
110 Hines Lane
Lexington, VA  24450

Physical Plant Help Desk
Ph:  (540) 464-7357

To allow the Physical Plant to better support your work request and your events with a better quality service and more detail we ask that the form below be completed.  The Physical Plant will no longer accept phoned in work requests for routine work orders and event support.

Please note that event related requests will require submission 3 weeks prior to the event date. 

Event Support Request

Name of Requestor:   
Email Address:     

Phone:   

Name of Event:  
Department (Sponsoring Event):    
Date of Event:   
Time of Event:   
Facility Where Event is Being Held:   
Building Coordinator:   
Building Coordinator Extension:  
 
Requirements: 
Set-up Needs With Detailed Description:   
Will a Room Diagram Be Provided:   
 
Number of Tables to Deliver:   
Number of Chairs to Deliver:     
Delivery Date & Time:   
To Be Picked Up On What Date:   
8 ft. tables and folding chairs will be delivered unless otherwise specified. 
 
Are Signage or Parking Requirements Needed:   
Please verify that permissions, if necessary, have been approved for parking to support event by providing the contact used to approve. 
Contact:    Extension:   
Please Provide a Detailed Description of Signage Needs and/or Diagram:     
Sign Placement Date & Time:  
 
Custodial Support Date & Time:    
 
Sound/Audio Visual Support Date & Time:  

Please Describe Specific Details, if Needed, For S/AV:   

Please Indicate if There is a Need That is Traditionally Outsourced and Describe:   
 
Room Reset Date &Time:  
 
Additional Needs For Larger Events: 
Floor Cover Date & Time:  
Please Provide Specific Details of Area to be Covered:  
Staging Date & Time:  
Please Indicate Size Needed:   (20 6' x 8' pieces available with a maximum size of 24' x 40') 
Will Stage Skirting be Needed:   
Will Stage Sound Boards be Needed:   
Will Pipe and Drape be Needed:   
Will a Podium be Needed:   
Please Indicate Stair Location:   
 
Upon Request, a Wheel Chair Lift Can be Provided. 
 
Event Facility Access:   
Please Indicate What Entrances/Access Will be Needed:   
What Date & Times Will the Facility Need to be Unlocked and Re-secured:   
 

   

 
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