Submitting Materials for Course Reserves

To submit materials, please contact Alicia Wheeler (wheeleras@vmi.edu, ext. 7129).

For traditional and electronic reserves, please indicate:

  • Your name;
  • The course number (for example, EN101);
  • The loan period (options include 2 hours, overnight, and 2 days);
  • The duration of the course (for example, spring 2005);
  • The date by which your students will need the material;
  • When you expect to use the materials again.

Materials are made available through electronic reserves only when their use is determined to be a Fair Use under the provisions of Copyright Law.

Guidelines for documents to be scanned:

  • Use a paperclip (not a staple) to keep the document together.
    (We have to remove staples to feed the document through the scanner, and the holes can cause a paper jam.)

  • Please provide a complete citation, including the copyright statement, usually found adjacent to the publisher information for serials or on the verso of the title page for monographs.

  • Please note that color illustrations are often hard to see when copied in black-and-white. (If the content of color illustrations is critical, please speak to circulation staff about alternatives.)

  • If you provide a photocopy, please make it as straight as possible.
    (We are not able to straighten a copy that is slightly crooked on the page.)

  • If you provide a photocopy, please do not make it too dark.
    (Dark copies appear fuzzy and hard to read after scanning.)

  • If you provide a photocopy of two pages side-by-side, please try to keep the shadow from the spine as light as possible.
    (We can crop away dark edges but not a dark area in the center of the page.)

 

Additional information about class notes, homework solutions, etc.

  • Please write a logical, consistent title as the first line of the first page.
    (We will adapt this first line as the document’s title, which your student will use to make a selection from the list of documents on reserve. It is a good practice for the first line of the document retrieved to match the title that the student has selected.)

  • Let us know if you would like your documents listed in a special order (for example, by unit numbers, date, etc.)
    (We can begin the title we assign with a unit number or assignment date, if you like.)

  • Leave a margin of at least a quarter inch on each side of the page.
    (Otherwise, some of the text may be cut off.)

  • Write legibly.
    (If your writing is too small or messy, students will not be able to read and understand your text.)

  • Use a writing instrument with a normal (not too fine) point.
    (A fine point may make lines that are too light to be scanned legibly.)

  • Use unlined paper of a normal weight.
    (Notebook paper is too flimsy to feed through the scanner.)

  • Write on only one side of the paper.
    (If you write on both sides, one side “bleeds through” to the other, and the result is not legible.)

We make every effort to make materials available in a timely and reliable fashion. If you have any questions or concerns, please do not hesitate to discuss them with circulation staff.