| Booth Prices |
Three types of exhibit booths are available at EV 2010: Three, Two, and One Star.
BOOTHS
THREE Star Exhibitors ($5,000)
Three Star exhibitors receive one main floor exhibit booth, five complimentary attendee registrations, five invitations to the EV2010 reception and Banquet, and listing in the communications: mailing, website ,and program.
TWO Star Exhibitors ($2,900)
Two Star exhibitors receive one exhibit booth, three complimentary attendee registrations, two invitations to the EV2010 reception and Banquet, and listing in the communications: mailing, website ,and program.
ONE Star ($720 Business/Government or $420 Academic/Non-profit*)
One Star Exhibitors receive one exhibit table on the balcony. They receive one complimentary registration to the conference, listing and link on the EV web site and listing in the EV program.
* One Star non-profit rate
To qualify for an One Star booth at the reduced rate of $420, your organization must be a
501 (c)(3) or 501(c)(5) non-profit organization.
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| REGISTRATION |
Conference
Register your complimentary attendee(s) at the attendee registration page with your voucher number. The voucher number is located on your confirmation/invoice, and it is activated once VMI receives your payment.
You are welcome to send more than your number of complimentary registrations to work your booth and/or attend the conference. Each additional person needs to register as a regular attendee and pay the standard rate.
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Reception & Banquet
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The conference reception and banquet requires an extra registration.
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| Lodging |
Please make your hotel reservations as soon as possible. |
Booth Equipment
& Sizes
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Electricity
If your display requires electricity please bring an extension cord with you to EV2010.
Table(s) and Chair(s)
Main Floor Booths are equipped with two drapped tables and two chairs. 2-Star booths come with one drapped table and two chairs. 1-Star booths come with one drapped table and one chair. Tables are 2' x 6'.
Signage
Each booth comes with a cardboard sign. Balcony booths will receive a 2' x 3' banner.
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| Internet |
Marshall Hall has Wi-Fi. If you require internet access, you must provide your own wireless computer. Ask for the Wi-Fi password. |
Exhibit Hall
Location and Directions |
Exhibit Hall
VMI's new Marshall Hall located on Post in Lexington, Virginia and will serve as the exhibit hall for EV2010.
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| Hall Layout |
Marshall Hall Exhibitor Map |
| Set-Up |
Tuesday, April 6 @ 2:00 - 6:00 p.m. |
| Unloading |
Marshall Hall has a loading dock in the rear of the building. Please follow singns, and please move your vehicle immediately after unloading. Please do not bring equipment or booths in through the front door. |
| Take-Down |
Thurdsday, April 8, 2:30 - 5:00 p.m. |
Staffing
Recommendations
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Wednesday
7:30 – 9:30 am
11:00 am – 2:15 pm
5:00 – 6:30 pm
Thursday
7:30 - 9 am
11:45 – 2:15 pm
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| Booth Numbers |
Booths will be assigned by March 1, 2010 via email. If you have any questions regarding booth assignments, please email Derek Pinkham |
Additional Equipment
VENDOR EXHIBIT KIT
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If you would like additional lighting, carpeting or anything else, you may order it from the conference exhibit vendor, Hollins Exposition Services, Robyn Smyth, 540-362-3940.
(link available in late by March 1, 2010) |
| Shipping Equipment |
DO NOT SHIP Booth Equipment to VMI. Please direct your shipments to:
"Exhibitor Name" and Booth number
FOR: Environment Virginia 2010
C/O: Hollins Exposition Services
7615 Williamson Road, NW
Roanoke, Virginia 24019
If you need to ship your booth equipment, you must ship it to Hollins Exposition Services. They will deliver your materials to your booth for set-up. You will be charged a one-time fee based on weight; this fee includes round-trip drayage service. It does not include shipping to the Hollins Exhibits' warehouse, or return shipping to your storage facility. For details on exhibit materials, please contact Robyn Smyth, Hollins Exposition Services, 540.362.3940 ext. 156. All other exhibit questions should be directed to Derek Pinkham with the CLE Conference Office.
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Payment Policy
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Payment is due upon receipt of confirmation.Pay with a credit card on our secure Website or make checks payable to VMI-Treasurer and mail them to Environment Virginia 2010, VMI, Lexington, VA 24450.
Check payment due within 2 weeks of confirmation.
Cancellations carry a 25% handling fee and no requests for refunds will be honored after March 6, 2009.
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updated 11/18/09>
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