Gifts Policy

Book Donations and Other Gifts-in-Kind

In anticipation of the planned renovation of Preston Library, gift books will not be accepted until further notice. Space limitations during renovation make it impossible to process and store donated books at this time.

Preston Library is grateful for offers of gifts of books and other materials for its collection. We welcome donated materials that enhance the collection in support of the Institute's teaching and research needs. However, because of limitations on storage space and availability of staff to evaluate donated materials, we are highly selective and always evaluate potential additions, whether purchased or donated, according to the library's collection development policy.

In accordance with this policy, the library accepts donated materials only when prior arrangements have been made between the donor and the library's collection development staff. Prospective donors may be asked to submit an inventory for review before any gift is accepted. Preston Library does not accept or acknowledge unsolicited gifts-in-kind that are dropped off or shipped to the library without contacting the library first.

Preston Library will consider accepting selected recently published hard cover and high quality paperback books of scientific, scholarly, or local interest that enhance our existing collection or are related to the subject areas that are supported by the Preston Library's collections.

Some examples of materials that Preston Library does not accept are:

  • items that unnecessarily duplicate what we already have
  • damaged, marked, or obsolete material
  • general fiction
  • inspirational literature
  • textbooks
  • laboratory and repair manuals
  • instructor's manuals
  • cookbooks
  • college catalogs
  • workbooks
  • VHS cassettes or audio cassette tapes
  • journals or magazines
  • travel books/brochures

If we accept a donation, we will provide the donor with a letter gratefully acknowledging the gift, including the number of items if appropriate, but we cannot provide an appraisal or statement of value. Any appraisal must be arranged by the donor and conducted at the donor's expense. Donors who wish to learn more about tax deductions and appraisals are encouraged to contact a tax professional or the IRS before offering materials to the library. Donors acknowledge that all donated materials become the property of the Friends of the Preston Library and may be added to the collection, stored, sold, or recycled based on the needs of the library.

Financial contributions are welcome.

Prospective donors may wish to consider the following alternatives for their gifts:

  • Rockbridge Regional Library, (540) 463-4324
    138 South Main St, Lexington, VA 24450
  • Goodwill Store and Donation Center, (540) 464-1117
    8 Woodcote Lane, Lexington, VA 24450
  • Habitat for Humanity Store, (540) 464-4663
    114 Walker St., Lexington, VA 24450