File Cabinet Records Management Training & Other Links


Online Training Videos

The State Records Management Division has created a series of online training videos which cover the most frequently requested topics.  These include understanding public records, using the records retention schedules database, and filling out the certificate of records destruction. (Disregard the video "Transferring Archival Records to LVA", since VMI - along with other state colleges & universities - has its own archival program. Permanent records are transferred to the VMI Archives.)

What is a Public Record?  

Introduction to the Virginia Public Records Act

An Overview of Records Destruction

Using the General Schedules Searchable Database

Filling out the Certificate of Records Destruction Form

Destroying Electronic Records


In-Person Consultation

Contact COL Diane Jacob if you or your office would like to schedule a consultation to learn about Records Management procedures.


Useful Links from the Library of Virginia Records Management Division

Guide to the Public Records Act

Records Decision Tree. This flowchart will help you determine when a document is a public record

Tips - Managing Email. Provides guidance on the management of e-mail as a public record

Timely Destruction of Records

Virginia Public Records Management Manual

Electronic Records Guidelines