CONTACT

Michelle M. Murphy
Ph: (540) 464-7213
Fax: (540) 464-7726
FICE Code: 003753
CEEB Code: 005858
303 Carroll Hall
Lexington, VA 24450

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Readmission Procedures /  Forms

(Revised and approved by the Academic Board January, 2003)

Readmission to the Institute is coordinated through the Office of the Registrar. Cadets seeking readmission should contact the Registrar's Office at:

Virginia Military Institute - Registrar's Office
303 Carroll Hall
Lexington, VA 24450
Phone: 540-464-7213

Application Deadline: Deadlines are strictly enforced.

Fall Readmission:   June 1
Spring Readmission:   November 1

NOTE: The above deadline requires that ALL completed application materials must be submitted and on file by the designated deadline. This includes:

• administrative leave
• study abroad
• approved active duty
• readmits  

Return from Leave Form 

• all other cadets
• Resignations
• Academic / Disciplinary suspension
• Medical Leaves  

Application for Readmission (Inclusive of any supporting documentation required)
Physical Qualifications Statement
Certificate of Understanding of the Physical Requirements for the Virginia Military Institute 

• cadets that have been gone from the Institute two years or longer  

History of Health and Physical Examination **
Report of Dental Examination **
Cadet Health Insurance Information **
Immunization Certificate **

**NOTE: Health forms are required only of cadets who have been away from VMI for two years or longer.

The Institute will postpone to the next semester the readmittance of a cadet whose application was not complete or submitted in a timely manner.

WHO MUST APPLY FOR READMISSION:

Any cadet absent from the Corps for one semester or more must apply for readmission by the established deadlines in order to be considered for return. NOTE EXCEPTION: Cadets on administrative leave, medical leave, return for active duty and study abroad must file a Return from Leave Form only.

RETURN FROM ACTIVE DUTY:

For a copy of VMI's policy on enrolled cadets leaving for the purposes of active duty, click here.

READMISSION GUIDELINES

Cadets may be denied readmission of they do not satisfactorily meet the current academic, disciplinary and medical criteria of readmission as follows:

READMISSION CRITERIA

Cadets requesting readmission must meet all current rules of matriculation as follows:

I hereby engage to serve as a cadet in the Virginia Military Institute for the term for which I have entered, and I promise, on my honor, while I continue to be a member of the Corps of Cadets, never to lie, cheat, steal, nor tolerate those who do. I will, to the best of my ability, discharge all of the duties as a cadet with regularity and fidelity, and I will obey all the legal orders and constituted authority of the Institute. I further affirm that I am an unmarried person, that I am not a parent, and that never, during the term of my cadetship, will I join or affiliate with any secret society, fraternity, or sorority. (For a copy of the VMI Marriage/Parenthood policy, click here.)

ACADEMIC GUIDELINES

To be academically eligible to return to VMI cadets must first meet the Minimum Academic Standards for Readmission listed in Table 1 below. These guidelines outline the minimum hours required towards degree completion and minimum institutional GPA based on the number of full-time terms in attendance at VMI.

The Institute reserves the right to deny a cadet readmission based on substandard performance in any of the three (3) readmission standards -- academic performance and progress towards completion (while attending VMI or for activity taken elsewhere), substandard disciplinary record, or medical eligibility.

Recommendations for readmission will be solicited from the cadet's Academic Department Head, Commandant's Office and Institute Physician in determining eligibility for readmission and future success at the Institute.

FOR NEW CADETS: New cadets who fail to complete one full academic semester of activity will be reviewed for readmission based on the standards used for admittance to VMI, and individiual academic performance at other institutions of higher education.

FOR ALL CADETS: The Institute reserves the right to deny readmission to any cadet that has failed to show progress towards his or her degree and/or major, or who has demonstrated that he/she does not have sufficient academic background to be successful at the Virginia Military Institute.

MINIMUM ACADEMIC STANDARD FOR READMISSION

NOTE:   A major GPA of 2.00 is a graduation requirement beginning with the matriculating class of 2010.  Cadets may be placed on academic probation as a result of a major GPA below 2.00, at the discretion of the department head of the cadet’s major.

CORRECTING DEFICIENCIES:

A cadet who wishes to improve his/her grade point average and/or cumulative hours towards graduation should consider the following:

1. To raise cumulative GPA: The best way to raise a grade point average is to attend the VMI summer session or another college and repeat failed courses. Repeating courses in which a "D" grade was received will also improve the grade point average, but will not increase the hours passed. New courses taken at another college will not affect the grade point average.
2. To raise number of hours passed: This may be done by attending VMI Summer Session or by attending another college and taking new courses or repeating courses failed at VMI. Repeating courses in which a "D" grade was received will not raise hours passed. Cadets are reminded that there is a maximum limit of 18 credit hours which can be transferred back to VMI for credit earned during summer session, winter session and internet courses.
3. Before taking courses at another college: To assure transferability, advance approval must be obtained from the heads of the department in which the VMI courses are taught, the department head of the cadet's major, and the Registrar's Office. NOTE: Course approvals do not imply that a cadet meets the minimum standard to return to VMI. If an individual assessment needs to be conducted to assure that the proposed activity is sufficient to return, it is the responsibility of the cadet to seek a personal evaluation of his/her individual record from the respective department, advisor or the Registrar's Office.
4. Transfer credit from another college: Transfer hours from another college are accepted only if the institution is regionally accredited and the grade earned is a "C" or better. Grades earned in the courses transferred for credit to VMI are not included in the calculation of VMI's institutional GPA.

Cadets who left the Institute and do not meet the academic readmission criteria must present a plan as to how they intend to meet the minimum academic criteria for readmission and supply evidence of satisfactory completion prior to being allowed to re-enroll.

Cadets who are placed on academic suspension at the conclusion of the Spring semester, and wish to remain active and return for the following Fall semester must present a plan immediately after suspension in order to assure that the registered activity is sufficient to return. This plan must be in writing outlining all approved course activity and submitted to the Office of the Registrar no later than 15-June.

Academic Appeals: Cadets who fall short of the minimum hours and GPA academic standard (See Table 1) who have clear extenuating circumstances may petition the Committee on Academic Appeals (CAA) for a waiver of the academic standards as listed. The CAA considers exceptions to the policy on an individual basis and presentation by the cadet of extenuating circumstances which he/she feels should be considered.

This petition must be submitted in writing to CAA, and forwarded through the Registrar, c/o Virginia Military Institute, 303 Carroll Hall, Lexington, Virginia 24450. Appeals should be typewritten and outline the following: 

• VMI academic policy being appealed
• Description of extenuating circumstances to be considered by the Committee
• Any supporting documentation or recommendations
• Cadet Name, Year, Major, Address and Phone Number (if questions arise)

The appeal will be considered by the Committee on Academic Appeals with a recommendation to the Dean. The cadet will be notified in writing of the appeal decision. All exceptions to academic policies must be in the hands of the CAA (in writing) a minimum of one week prior to the start of the semester.

DISCIPLINARY GUIDELINES

All Cadets:

All cadets considered for readmission will be reviewed to determine that their conduct has been consistent with the "citizen soldier" concept. Additionally, cadets who are readmitted will be accountable for any unserved penalties actively on their record.

Cadets who left under Disciplinary Suspension:

In addition to the above requirement, cadets who left VMI under disciplinary suspension will be subject to the following criteria:

• Show documented civic work or participation in rehabilitative programs to demonstrate that they now meet the standard of the Institute as a "citizen soldier". Related work in this area must be pre-approved by the Deputy Commandant before a cadet will be readmitted to the Institute after a disciplinary suspension.
• Cadets will return to VMI under Conduct Probation and will be required to the institute Sergeant Major for special inspection and remedial drill & ceremonies.
• Are ineligible to attend VMI Summer Session. Readmission for cadets who left VMI under disciplinary suspension will be granted only for a regular VMI Fall or Spring semester session.

Disciplinary Appeals: Cadets who wish to appeal the disciplinary judgement imposed by the Deputy Commandant regarding the effectiveness of their rehabilitative program may appeal to the Commandant. This appeal must be made within 14 days of the notification of the judgement, in writing or in person by making an appointment directly with the Commandant, Jackson Arch, Lexington, VA 24450, Phone 540-464-7313.

MEDICAL GUIDELINES

All cadets must be able to meet the physical requirements of the Institute as outlined in Army Regulation 40-501 - Standards of Physical Fitness, and have clearance from the Virginia Military Institute physician. The Army standard may be found on the web at http://books.usapa.belvoir.army.mil/cgi-bin/bookmgr/BOOKS/R40_501/2.0.

VMI will allow these substitutions to those standards:

• Individuals should meet the prescribed height/weight standards or attain appropriate body fat content as determined by the regulation. Individuals not meeting the prescribed standards will be sent material for measuring current body fat. Results of the body fat test should be sent to the VMI Post Physician as soon as possible.
  
  If individuals have not submitted documentation indicating they have reached the appropriate weight or body fat content by registration, a body fat test will be performed by the Post physician prior to registration to assure compliance.
  
  Individuals found to exceed the appropriate allowable percentage of body fat will be placed on a conditioning and weight loss program.
  
• If an individual uses daily medication for asthma, then the Institute Physician will require a methylcholine challenge test, conducted by the prospect’s physician.  If the individual passes the methylcholine challenge test and meets other physical requirements of the ROTC standards and is otherwise qualified, he or she will be readmitted.
  
• If the individual reports a learning disability but is otherwise qualified for admission to VMI, he or she will be readmitted.

Medical Appeals: Cadets who fail to meet AR 40-501 may appeal to the Medical Review Committee. Appeals should be made in writing to the Registrar, c/o Virginia Military Institute, 303 Carroll Hall, Lexington, Virginia 24450, who will forward the appeal request to the Medical Review Committee for consideration.

Appeals should include a description of extenuating circumstances which should be considered by the Committee, any supporting documentation, a waiver request to seek additional information through medical sources (if appropriate), as well as cadet name, year, major, address and phone number (if questions arise).

The appeal will be considered by the Medical Review Committee with a recommendation made to the Dean. The cadet will then be notified in writing of the appeal decision. The Medical Review Board meets monthly -- Deadline for submission: One month prior to the start of the semester of readmission.

FINANCIAL RESTRICTIONS:

In accordance with the Commonwealth of Virginia guidelines, cadets with outstanding financial obligations with the Institute are ineligible to return until their previous obligation has been satisfied. Under this regulation, a cadet who may otherwise be eligible for readmission will be denied enrollment until all past obligations have been satisfied.

FOURTH CLASS RESTRICTIONS:

Fourth class cadets who leave for any reason during their fourth class year (prior to breakout) may be required to repeat the rat line. Those cadets who did not complete the rat line will be denied readmission for a Spring term, and must return to VMI during an upcoming Fall term.

Determination will be made by the Commandant at the time of application for readmission.

SUMMER SESSION ELIGIBILITY:

The following cadets are NOT eligible to attend VMI's summer session:

• Cadets who have been dismissed from the Institute (for any reason).
• Cadets under disciplinary suspension (must apply for readmission and must return under a standard full-time term in either the Fall or Spring semester).
• Cadets who resigned from the Institute with an outstanding disciplinary or honor action pending.