Readmission 

READMISSION GUIDELINES OF THE VIRGINIA MILITARY INSTITUTE 

The following outlines the review guidelines for a cadet to be considered for readmission to the Virginia Military Institute after a period of separation of one semester or more.   The readmission of any cadet is based on the merit of the application, and the likelihood for successful completion of the military and academic components of the program.  A full assessment will be completed as to whether the cadet could safely return to fully participate in all academic and physical components of the VMI program, and successfully integrate into the VMI military and class structure.   

VMI reserves the right to deny readmission to a cadet who has been separated from the institution longer than two years, or if a cadet cannot successful integrate into the Corps to complete the requirements as stated above. 

GENERAL GUIDELINES FOR READMISSION: 

A cadet may apply for readmission a maximum of two times during his/her cadetship, and cannot normally be absent from the VMI regiment longer than a two year period of separation (exception:  Military/Active Duty activations).  Readmission to VMI will be based on a complete evaluation of the following areas: 

  • Academic Eligibility – Cadets must meet the current academic requirements for new admits, as well as academic minimum criteria based on VMI semesters of enrollment (See Table 1).  It is expected that all cadets demonstrate solid academic performance while separated from VMI to be considered for future readmission.  Cadets who left VMI under academic difficulties will be subject to a review of academic progress both at and away from VMI. 
  • Disciplinary Eligibility – A cadet’s disciplinary record both at and away from VMI will be evaluated.  Cadets must demonstrate that they have upheld the standards of the VMI discipline code during their time of separation. 
  • Medical Eligibility – Cadets must be able to meet the VMI program requirements to return.  An assessment will be completed of a cadet’s ability to safely participate in all required training activities. 
  • Social Adjustment & Eligibility – Each cadet will be assessed on his/her ability to re-assimilate and bond with the Corps.  VMI reserves the right to deny a cadet readmission if he/she has been absent for a period longer than two years, or would have difficulty in returning to VMI under the rules and restrictions of the VMI program. 

 WHO MUST APPLY FOR READMISSION:  

Any cadet absent from the Corps for one semester or more must apply for readmission by the established deadlines (June 1 for Fall Readmission/November 1 for Spring Readmission) in order to be considered for return.  

NOTE EXCEPTION: Cadets on administrative leave, medical leave, return from active duty, and study abroad must file the Return from Leave Form, and cadets returning from Active Duty must also file the Return from Active Duty – Medical Disclosure Form. RETURN FROM ACTIVE DUTY:  

For a copy of VMI's policy on enrolled cadets leaving for the purposes of active duty, click here. 

READMISSION COMMITEEE: 

Recommendations for readmission will be solicited from the cadet's Academic Department Head, Commandant's Office, and Institute Physician in determining eligibility for readmission and future success at the Institute.  These recommendations will then be considered by the Readmission Committee, along with the entire record, date of matriculation, and dates of separation, with a final recommendation to the Dean.  If questions arise, the Readmission Committee may, at their discretion, request that a cadet come before the Committee to discuss any of the outlined areas of return. 

 READMISSION CRITERIA AND STANDARDS OF REVIEW 

Cadets requesting readmission must meet all current rules of matriculation as follows: 

I hereby engage to serve as a cadet in the Virginia Military Institute for the term for which I have entered, and I promise, on my honor, while I continue to be a member of the Corps of Cadets, never to lie, cheat, steal, nor tolerate those who do. I will, to the best of my ability, discharge all of the duties as a cadet with regularity and fidelity, and I will obey all the legal orders and constituted authority of the Institute. I further affirm that I am an unmarried person, that I am not a parent, and that never, during the term of my cadetship, will I join or affiliate with any secret society, fraternity, or sorority. (For a copy of the VMI Marriage/Parenthood policy, click here.) 

ACADEMIC GUIDELINES: 

FOR NEW CADETS:  New cadets who fail to complete one full academic semester of activity will be reviewed for readmission by the Admissions Office based on the standards used for admittance to VMI for the year of re-application. 

FOR ALL CADETS:  To be academically eligible to return it is necessary for cadets to meet the Minimum Academic Standards for Readmission listed in Table 1 below. These guidelines outline the minimum hours required towards degree completion and minimum institutional GPA based on the number of full-time terms in attendance at VMI.  Meeting the minimum standard does not guarantee readmission – a full review of a cadet’s academic record at and away from VMI will take place to determine whether a cadet has successfully completed academic activity and can return to successfully complete his/her academic program at the institute.   

The Institute reserves the right to deny readmission to any cadet that has failed to show progress towards his or her degree and/or major, or who has demonstrated that he/she does not have sufficient academic background to be successful at the Virginia Military Institute. 

TABLE 1:   MINIMUM ACADEMIC STANDARD FOR READMISSION   

Full-Time Semesters Completed at VMI 

Minimum Hours Passed Towards Graduation 

Minimum Cumulative Institutional GPA 

One 

12 

1.5 cumulative and 2.00 Major GPA 

Two 

24 

1.8 cumulative and 2.00 Major GPA 

Three 

36 

1.8 cumulative and 2.00 Major GPA 

Four 

58 

2.0 cumulative and 2.00 Major GPA 

Five 

70 

2.0 cumulative and 2.00 Major GPA 

Six 

87 

2.0 cumulative and 2.00 Major GPA 

Seven 

99 

2.0 cumulative and 2.00 Major GPA 

Eight 

108 

2.0 cumulative and 2.00 Major GPA 

Nine 

120 

2.0 cumulative and 2.00 Major GPA 

NOTE:   A major GPA of 2.00 is a graduation requirement beginning with the matriculating class of 2010.   

 CORRECTING DEFICIENCIES 

A cadet who wishes to improve his/her grade point average and/or cumulative hours towards graduation should consider the following: 

  1. To raise cumulative GPA: The best way to raise a grade point average is to attend the VMI summer session or another college and repeat failed courses. Repeating courses in which a "D" grade was received will also improve the grade point average, but will not increase the hours passed. New courses taken at another college will not affect the grade point average. 
  2. To raise number of hours passed: This may be done by attending VMI Summer Session or by attending another college and taking new courses or repeating courses failed at VMI. Repeating courses in which a "D" grade was received will not raise hours passed. Cadets are reminded that there is a maximum limit of 18 credit hours which can be transferred to VMI for credit earned during summer session, winter session and internet courses (after matriculation). 
  3. Before taking courses at another college: To assure transferability, advance approval must be obtained from the heads of the department in which the VMI courses are taught, the department head of the cadet's major, and the Registrar's Office. NOTE: Course approvals do not imply that a cadet meets the minimum standard to return to VMI. If an individual assessment needs to be conducted to assure that the proposed activity is sufficient to return, it is the responsibility of the cadet to seek a personal evaluation of his/her individual record from the respective department, academic advisor or the Registrar's Office. 
  4. Transfer credit from another college: Transfer hours from another college are accepted only if the institution is regionally accredited and the grade earned is a "C" or better. Grades earned in the courses transferred for credit to VMI are not included in the calculation of VMI's institutional GPA. 

NOTE:  Beginning with the academic Class of 2014, cadets have a one-time course replacement option.  For any class repeated a second time, the last grade counts in the GPA.  Courses repeated after two attempts at VMI will include all grades attempted in the cumulative average except for the first attempt.  For courses repeated after a second time based on transfer credit, the class with an earned grade of C or better will be accepted towards a cadet’s program, however, grade replacement will not be allowed. 

Cadets who have left the Institute and do not meet the academic readmission criteria are encouraged to work with their academic advisers to develop a plan as to how the cadet intends to meet the minimum academic criteria for readmission.  All cadets will be required to provide evidence of success, and supply an official transcript as evidence of satisfactory completion prior to being allowed to re-enroll. 

Catalog of Record:  Cadets who have been separated from the Institute longer than one semester will be required to return under the academic program requirements based on their year of reclassification. 

Academic Appeals: Cadets who fall short of the minimum hours and GPA academic standard (See Table 1) who may have clear extenuating circumstances may petition the Committee on Academic Appeals (CAA) for a waiver of the academic standards as listed. NOTE:  Cadets have a one-time CAA Appeal option during their cadetship – this applies to all appeals, including readmission.  The CAA considers exceptions to the policy on an individual basis with presentation of extenuating circumstances which a cadet feels should be considered. 

This petition must be submitted in writing to CAA, and forwarded through the Registrar, c/o Virginia Military Institute, 303 Shell Hall, Lexington, Virginia 24450. Appeals should be typewritten and outline the following:  

  • VMI academic policy being appealed. 
  • Description of extenuating circumstances to be considered by the Committee. 
  • A letter from the cadet’s academic adviser, and any supporting documentation or recommendations which the cadet wishes to submit on their behalf in support of the application. 
  • Cadet Name, Year, Major, Address and Phone Number (if questions arise). 

The appeal will be considered by the Committee on Academic Appeals with a recommendation to the Dean. The cadet will be notified in writing of the appeal decision.  All exceptions to academic policies must be in the hands of the CAA (in writing) a minimum of one week prior to the start of the semester. 

RESIDENCY GUIDELINES:  

VMI is a four year undergraduate experience and it is expected that all cadets complete a majority of their requirements in residence.  Cadets matriculating with advanced standing credit will be credited with appropriate time reduction based on transferred activity, but must complete a minimum of four semesters and 50% of their academic activity in residence at VMI.  Cadets matriculating with no advance standing credit must complete a minimum of six semesters or 75% of their degree requirements in residence at VMI.    (NOTE:  This policy is effective with the class of 2015.)  

 

Credits Earned Prior to Matriculation 

Semesters of Reduction 

Minimum Residency Requirement at VMI 

Institutional Credit required for Degree Completion 

0 – 16 Credits Earned 

None 

6 semesters 

101 (75% of 135) 

17 – 33 Earned Credits 

1 semester 

5 semesters 

85 (63% of 135) 

34 – 67 Earned Credits 

2 semesters 

4 semesters 

67.5 (50% of 135) 

 

DISCIPLINARY GUIDELINES: 

All Cadets:   All cadets considered for readmission will be reviewed to determine that their conduct has been consistent with the "citizen soldier" concept. Additionally, cadets who are readmitted will be accountable for any unserved penalties actively on their record, and subject to a random urinalysis upon return to VMI. 

Cadets separated under the status of Disciplinary Suspension:   In addition to the above requirement, cadets who left VMI under disciplinary suspension will be subject to the following criteria 

  • Show documented civic work or participation in rehabilitative programs to demonstrate that they now meet the standard of the Institute as a "citizen soldier". Related work in this area must be pre-approved by the  Deputy Commandant before a cadet will be readmitted to the Institute after a disciplinary suspension. 
  • Cadets will return to VMI under Conduct Probation and will be required to report to the institute Sergeant Major for inspection platoon. 
  • Are ineligible to attend VMI Summer Session. Readmission for cadets who left VMI under disciplinary suspension will be granted only for a regular VMI fall or spring semester session. 

Disciplinary Appeals: Cadets who wish to appeal the disciplinary judgement imposed by the Deputy Commandant regarding the effectiveness of their rehabilitative program may appeal to the Commandant. This appeal must be made within 14 days of the notification of the judgement, in writing or in person by making an appointment directly with the Commandant, Jackson Arch, Lexington, VA 24450, Phone 540-464-7313. 

MEDICAL GUIDELINES: 

VMI uses the Department of Defense medical standards as a guide only, and assesses each cadet request to return individually to determine if he or she can fulfill all VMI training requirements.   

In addition to the medical standards addressed above, readmission applicants should also be aware that VMI does have weight and body fat standards, which are integral to the health of a young man or woman.  A prospective returning cadet’s weight may be taken into consideration during the evaluation process. Please review this information on General Order 49 – Cadet Height, Weight, BMI and Body Fat Assessment.

To assure that cadets return to VMI in appropriate physical condition to participate in all physical components of the VMI program, prior to readmission all cadets will be required to acceptably complete a one and one-half mile run (within 12:30 or less for males and 14:20 or less for females).  Cadets should contact the Commandant’s Office at 540-464-7314 to make arrangements for acceptable completion or arrange for testing at VMI.       

Medical Appeals: Cadets who fail to meet VMI medical standards may appeal to the Fitness Review Panel. Appeals should be made in writing to the Registrar, c/o Virginia Military Institute, 303 Shell Hall, Lexington, Virginia 24450, who will forward the appeal request to the Fitness Review Panel for consideration. (For confidentiality purposes, the appeal and all details come to the Institute Physician who will coordinate the appeal process and report back to the Readmission Committee) 

Appeals should include a description of extenuating circumstances which should be considered by the Committee, any supporting documentation, a Release of Information form to seek additional information through medical sources (if appropriate), as well as cadet name, year, major, address and phone number (if questions arise). 

The appeal will be considered by the Fitness Review Panel, composed of the Institute Physician, Head of the Physical Education Department, and Commandant.  Their recommendations and the appeal will be presented to the Superintendent for a decision.  The cadet will then be notified of the appeal decision.  The Superintendent's decision is final and ends the appeal process. Deadline for submission: One month prior to the start of the semester of readmission (for readmission denials), and within 24 hours of completion of the timed run for cadets who failed to meet the timed run requirements upon return.

FINANCIAL RESTRICTIONS: 

In accordance with the Commonwealth of Virginia guidelines, cadets with outstanding financial obligations with the Institute are ineligible to return until their previous obligation has been satisfied. Under this regulation, a cadet who may otherwise be eligible for readmission will be denied enrollment until all past obligations have been satisfied. 

FOURTH CLASS RESTRICTIONS: 

Fourth class cadets who leave for any reason during their fourth class year (prior to breakout) may be required to repeat the rat line. Those cadets who did not complete the rat line will be denied readmission for a spring term, and must return to VMI during an upcoming fall term. 

Determination will be made by the Superintendent and Commandant at the time of application for readmission. 

SUMMER SESSION ELIGIBILITY: 

The following cadets are NOT eligible to attend VMI's summer session: 

  • Cadets who have been dismissed from the Institute (for any reason). 
  • Cadets under disciplinary suspension (must apply for readmission and must return under a standard full-time term in either the fall or spring full-time semester). 
  • Cadets who resigned from the Institute with an outstanding disciplinary or honor action pending. 

READMISSION PROCESS AND REQUIRED FORMS: 

Readmission to the Institute is coordinated through the Office of the Registrar. Cadets seeking readmission should contact COL Janet Battaglia, Registrar at:    

Virginia Military Institute - Registrar's Office
303 Shell Hall
Lexington, VA 24450
Phone: 540-464-7213
 

Application Deadline: Deadlines are strictly enforced. 

Fall Readmission:   June 1
Spring Readmission:   November 1
 

NOTE: The above deadline requires that ALL application materials must be completed and received by the designated deadline. This includes: 

Cadets returning from Active Duty, Military Leave or Medical Leave must complete the following:   

 

The Institute will not consider a request for readmission for any cadet whose application is not received by the published deadline, or received incomplete.  Any late or incomplete application will be held until all materials are received, and the review will take place based on the next semester of review. 

 

Revised and Approved:  1/13