Registrar

The Registrar’s Office provides records management, course scheduling, degree certification, and diploma processing, registration, grading and evaluations, transcript processing, academic standards review, statistical reporting, support of ad hoc requests, and FERPA compliance.

The Registrar’s Office meets its mission through:

• Seeking ways to continually improve the level of service to the user community. This is accomplished through a continual review of technological capabilities, and the development of supporting processes and procedures that will enhance information accessibility to cadets, faculty and administrative personnel.
• Upholding quality standards and ensuring that the integrity, accuracy, and security of data remain at exceptional quality.
• Real-time processing of information to provide the post-community direct access to the most up-to-date and accurate information available.
• To support the end users to be more self-sufficient within the decentralized structure.
• Promoting personal, courteous and cooperative customer service in meeting the needs of the user community.
• To serve cadets, parents, faculty, alumni, staff and the public within the parameters established by law.

Forms

Current Cadets: Be sure to note that some forms available in PDF must instead be completed via Etrieve or Post View.

Advanced Placement & Transfer Credit

• Advanced Placement Credit – Revised June 2026 effective with Class of 2022 and beyond
• Cambridge Credit – Revised June 2025 effective with Class of 2022 and beyond
• International Baccalaureate Credit – Revised June 2025 effective with Class of 2022 and beyond
• Transfer Credit Approval Form current cadets must submit this form through Etrieve
• Transfer Guidelines after Matriculation
• VCCS VMI Course Equivalencies – Revised November 2025 effective with Class of 2022 and beyond

Change of Residency Status

• Review of Residency

Enrollment & Degree Verifications

• Letter Request Form 

Note: Current cadets must submit this form through Etrieve.

Faculty & Staff

• Application for Faculty and Staff to Attend Classes

Graduation

• Application for Graduation current cadets must submit this form through Post View
• Commencement Pronunciation Form current cadets must submit this form through Post View

Miscellaneous

• Guidelines for Academic Appeals current cadets must submit this form through Etrieve
• Class Schedule Worksheet
• Notification of Rights and Responsibilities

Non-Cadet Registration

• Mary Baldwin Special Student Registration Form
• ROTC Application for Non-VMI Cadets submitted by ROTC department for approved students
• Visiting & Foreign Student Application for use by approved International Programs students only
• VMI and WLU Cross Enrollment Application

Readmission

For questions regarding readmission please contact Lt. Col. Allyson Pierce with the Miller Academic Center at 540-464-7661 or at piercesa@vmi.edu.