Admin. Assistant to the Superintendent's Exec. Assistant & Board of Visitors

Posted Friday, June 3, 2022

The Virginia Military Institute invites applications for the position of full-time Administrative Assistant to the Superintendent’s Executive Assistant and to the VMI Board of Visitors (the supervisory board of the Virginia Military Institute).  The incumbent will provide critical support in both capacities to ensure the execution of the institute mission on behalf of VMI’s Corps of Cadets.       

Essential Responsibilities:

With efficiency, enthusiasm, and professionalism, perform the full array of administrative duties inherent to the role, principally inclusive of:

  • The provision of administrative and clerical support to the VMI Board of Visitors and the Executive Assistant to the Superintendent and, generally, to the Superintendent’s Office, as necessary (specifically, as primary backup for the Superintendent’s Administrative Assistant).
  • Coordinate with the Executive Assistant (who also functions as the Secretary to the Board of Visitors and liaison for specific board committees) on all matters related to the Board of Visitors, and prepare and distribute necessary information prior to each board meeting.
  • Work closely with the Executive and Administrative Assistants to the Superintendent in monitoring office protocol, answering incoming telephone calls, and facilitating Superintendent Office visitation.
  • Assist with the coordination of all special and dedicatory events for which the Executive Assistant to the Superintendent is responsible for.
  • Prepare and mail all official correspondence of the Executive Assistant to the Superintendent and/or Superintendent.
  • Monitor and maintain a working knowledge of all electronic files kept by the Executive Assistant to the Superintendent in accordance with Institute and Commonwealth policies.
  • Working closely with the Executive Assistant to the Superintendent, maintain appropriate filing of cadet suspensions and dismissals, and draft related communications and documentation.
  • Perform other duties as assigned in support of the Superintendent’s Office.  

Preferred Qualifications, Skills and Abilities

  • Advanced expertise in office and administrative practices and principles.
  • Strong computer skills and related software application proficiency (e.g. Microsoft Outlook, Word, Excel, PowerPoint and Access). 
  • Excellent written and oral communication abilities. 
  • Detail and action orientation; organized and effective in time management. 
  • Interpersonal skills necessary to establish and maintain effective, harmonious working relations with all parties.
  • Ability to ensure the highest levels of confidentiality and discretion.

Initial screening of applications will begin immediately.

How to Apply

Apply on-line at:  Administrative Assistant to the Superintendent’s Executive Assistant and the VMI Board of Visitors- Job Application

Include a letter of interest describing aspects of your background that make you well-suited for the position, a resume, and the names and telephone numbers of three professional references.   For more information about VMI, please visit our Web site at

Information about VMI

Virginia Military Institute was founded in 1839 as America's first state supported military college located in the historic Shenandoah Valley of Virginia. VMI was the second institution of higher education created by the Commonwealth of Virginia, after the University of Virginia.  The City of Lexington, Virginia and the greater Rockbridge County offer a stimulating cultural atmosphere, a relaxed rural pace, and a diverse economic base.

In keeping with its founding principles, VMI seeks to enroll young men and women of exceptional talent, curiosity, and character in an academic community in which innovative teaching and active learning are complemented by an intensive military regimen focused on educating the “whole” cadet.  The Corps of Cadets is comprised of 1,700 cadets and is wholly undergraduate. The institute grants degrees in 14 disciplines with half enrolled in engineering, science, and half the liberal arts.  All VMI cadets are required to participate in the Reserve Officers' Training Corps (ROTC). U.S. News & World Report has ranked VMI among the nation’s top undergraduate public liberal arts colleges since 2001. NCAA Athletic competition requires commitment in time and effort to compete at the NCAA Division I level complimented by a participation in club sports, intramurals, and other military training activities. 

The Institute’s efficacy is well demonstrated by generations of VMI alumni. Notable alumni include a Nobel Peace Prize winner, 11 Rhodes Scholars, seven Medal of Honor recipients, a Pulitzer Prize winner, college presidents, and generals and flag officers.  VMI’s endowment, $700 million, is the 4th largest in the Commonwealth of Virginia and the 40th largest for public colleges or universities in the country, irrespective of school size.

In a continuing effort to enrich its academic environment and provide equal educational and employment opportunities, VMI encourages women, minorities, disabled individuals, and veterans to apply.  

The Virginia Military Institute is committed to providing an environment that emphasizes the dignity and worth of every member of its community and that is free from harassment and discrimination based on race, sex, color, national origin, religion, age, veteran status, sexual orientation, pregnancy, genetic information, against otherwise qualified persons with disabilities, or based on any other status protected by law.

Information About Lexington, VA

For 200 years in Lexington, the junction of Main and Washington Streets has been the busiest spot in town. In the 1700s Main Street was part of the Great Wagon Road and was often jammed with horses and wagons. Three courthouses have anchored the southeast corner, and the Alexander-Withrow House (now home of The Georges), on the opposite corner, dates from 1789.

Lined with historic buildings, farm-to-table restaurants, bright galleries, and welcoming boutiques, downtown Lexington is easy to love. And with red brick sidewalks tying it all together, it's also easy to explore on foot.

With power lines hidden underground, historic architecture, and Washington and Lee University and Virginia Military Institute in view, downtown Lexington looks much as it did in the 1860s. The museums and cultural events on the two campuses are open to the public, offering world class speakers and entertainment. The Lexington downtown is robustly supported with an active Chamber of Commerce, Downtown Development Association, and the Lexington Visitors Center, leading to the generation of $136M in tourism revenue.

Additionally, Lexington offers a premium outdoor experience and fun for the whole family, including but not limited to Rockbridge Outdoors, Hulls Drive-In Theater (family centric experience), Virginia Horse Center, Safari Park, Natural Bridge State Park, Boxerwood Nature Center and Woodland Garden. The Rockbridge Area Recreation Organization provides several youth (and now adult) recreational programs. Carilion Rockbridge Community Hospital, located in Lexington, provides a 25-bed critical access hospital offering inpatient and outpatient care as well as outreach activities.  Lexington can be summed up as…Small Towns, Big Backyards and all the Roads that Connect It.

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