Administrative Assistant- Navy ROTC

Posted Thursday, March 21, 2024

Virginia Military Institute is accepting applications for an Administrative Assistant for the Navy ROTC department. This position will provide administrative support and be a liaison between VMI and the ROTC program.

Job Duties: 

• Manage and reconcile accounting budgets for the department, including purchasing, invoices, and travel.
  
• Track, monitor, and manage supplies and fixed assets inventory.
  
• Develop and maintain a weekly NROTC tracking system database to organize cadets in NROTC.
  
• Manage event planning logistics and assist with outreach efforts.
  
• Coordinate office resources materials, both print and on-line.
  
• Maintain confidentiality, good judgment, and discretion in all areas of work.
  
• Perform additional job-related duties as assigned or as appropriate.
  

Minimum Qualifications:

• Experience in budget administration, including calculating and reconciling budgets.
  
• Experience in organizing data and establishing and maintaining confidential files in automated and paper formats.
  
• Possess effective interpersonal and communication skills (written, oral, listening).
  
• Ability to compose and prepare correspondence and complete reports and forms.
  
• Ability to plan and schedule administrative support for programs and events.
  
• Experience with Microsoft Office Suite, particularly Microsoft Excel and web page maintenance.
  

Additional Considerations:

• College level coursework, especially in accounting and business, or equivalent applicable experience or training.

Special Instructions: 

• Interested candidates should submit a cover letter that highlights their relevant experience in relation to the key responsibilities of the position, along with a detailed resume and the contact information for three (3) professional references.
  
• Background history check required for selected candidate.

Candidates can apply at: Administrative Assistant- Navy ROTC - Job Application

VMI is an Equal Opportunity Employer and does not discriminate against anyone because of race, color, religion, national origin, political affiliation, sex, age, or disability. AmeriCorps, Peace Corps and other national service alumni are also encouraged to apply. VMI will provide reasonable accommodation to qualified individuals with documented disabilities to ensure equal access and equal opportunities with regard to employment, educational opportunities, programs and services.

Contact:
Human Resources
hroffice@vmi.edu
540-464-7322