VMI Alumni Agencies - Stewardship Coordinator

Posted Wednesday, September 3, 2025

Join our mission: Stewardship Coordinator at the VMI Alumni Agencies.

Are you passionate about building meaningful connections and celebrating generosity? Do you thrive in a collaborative environment where your organizational skills and creativity make a lasting impact? The VMI Alumni Agencies are seeking a dynamic Stewardship Coordinator to join our Advancement Services team and help elevate the donor experience.

About the Role

As a key member of the Stewardship Team, you’ll take ownership of a diverse portfolio of responsibilities that support donor recognition, scholarship coordination, and event execution. You’ll be the go-to liaison between the Alumni Agencies and Institute departments, ensuring that gratitude is not just expressed—but felt.

This is more than a behind-the-scenes role. You’ll help shape the stories we tell, the relationships we nurture, and the traditions we uphold. From coordinating award ceremony obligations to crafting personalized donor outreach, your work will directly contribute to the strength and spirit of the VMI alumni community.

Our Culture

At the VMI Alumni Agencies, we believe our team is more than just a group of colleagues—we’re a family. Our supportive, close-knit work culture is built on mutual respect, collaboration, and a genuine care for each other’s well-being. We celebrate together, lift each other up, and take pride in the legacy we serve.

That’s why we offer:

• An exceptional benefits package
• A generous leave program
• Meaningful opportunities for professional growth and development

We’re mission-driven, people-focused, and proud of the traditions we uphold and the future we’re building.

What You’ll Do

Institute Liaison

• Serve as the primary point of contact for stewardship communications across various departments
• Represent the Alumni Agencies on the Institute Awards Committee and coordinate annual award purchases
• Coordinate with the Office of Global Education and Faculty Recruiting Committee to assist with the study abroad and graduate scholarship process, including budgets, announcements, and thank-you requests
• Support departments in sharing newsletters and donor updates

Reporting & Data Management

• Assist with maintaining and generating stewardship reports that personalize donor outreach
• Collaborate on refining stewardship strategies and reporting cycles

Project & Event Support

• Help execute major annual stewardship initiatives
• Provide logistical and administrative support for donor events and courtesies

Team Collaboration

• Contribute to cross-functional planning and team-wide initiatives
• Offer support across the Advancement Services department as needed

What You Bring

• Bachelor’s degree or equivalent experience in nonprofit management, communications, or a related field
• 2+ years in stewardship, donor relations, or advancement services
• Exceptional organizational and project management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office; familiarity with donor systems like Raiser’s Edge, I-Modules, ThankView or StoryRaise is a plus
• A proactive, collaborative spirit and the flexibility to support occasional evening/weekend events

Why This Role Matters

At VMI, stewardship isn’t just about saying thank you—it’s about honoring legacy, inspiring future generosity, and strengthening the bonds that unite our alumni and donors. If you’re ready to make a meaningful impact in a role that blends precision with heart, we’d love to hear from you.

Are you excited about this opportunity to appreciate our donors and make a meaningful impact? Apply now to join our team by emailing a cover letter, resume, and three professional references to careers@vmiaa.org with the subject line: "Stewardship Coordinator.” Applications will be accepted on a rolling basis.

The VMI Alumni Agencies is an Equal Opportunity Employer. We embrace diversity and do not discriminate based on race, color, religion, national origin, political affiliation, sex, age, or disability. The VMI Alumni Agencies is committed to fostering a diverse and inclusive workplace.

For more information about the VMI Alumni Agencies, visit our website.

 

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Contact:
Cheryl A. Cathcart, PHR, Director of Human Resources, VMI Alumni Agencies
ccathcart@vmiaa.org