Administrative Assistant Part-Time- Preston Library

Posted Wednesday, September 10, 2025

The library is looking for a friendly, service oriented, and enthusiastic administrative assistant. The library is a fast-changing, technology rich workplace. Being willing to learn and being a self-starter are critical for this position. This position will work closely with the 
Library Director and with the rest of the staff on multiple activities. The administrative assistant is often the first point of public contact for Preston Library by telephone, email and/or in person. Special attention to these opportunities for friendly and clear communication is essential to the library’s mission and day-to-day operations. The position reports to the Director of the library.

This is a part-time hourly position; ~26 hrs/week; schedule is flexible.

Job Duties:

• Respond to and manage room reservation system (25Live) requests for meeting 
  rooms in Preston Library and support events set up.
• Manage Physical Plant work orders for facilities maintenance, housekeeping.
• Provide administrative support and process authorization forms for library staff 
  members, travel, and/or special event planning.
• Monitor library’s public printers and replenish paper supply.
• Coordinate with IT, as needed
• Support library communications and calendaring.
• Sorting daily delivery of internal and external mail items.
• Monitor library asset inventory
• Liaison with campus support services.
• Other duties as assigned
• Provide support for ILL, as needed
• Provide support for the circulation, desk as needed – including after hours on Wednesdays and Fridays.

Minimum Qualifications:

• High School Diploma
• Competency with MS Office and a willingness to learn new systems and programs
• Excellent customer service orientation
• Self-motivated

Additional Considerations:

• High School Diploma
• Competency with MS Office and a willingness to learn new systems and programs
• Excellent customer service orientation
• Self-motivated

Desired Qualifications:

• College degree
• Library experience

Candidates can apply at: Administrative Assistant Part-Time-Job Application

VMI is an Equal Opportunity Employer and does not discriminate against anyone because of race, color, religion, national origin, political affiliation, sex, age, or disability. US And Services, AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Contact:
Human Resources
hroffice@vmi.edu
540-464-7322