Accommodation Procedures

NOTE: Accommodation Letters must be requested EACH SEMESTER through the ODS.

  • Cadets with disabilities who wish accommodations must first meet with the Director of Disabilities Services for an initial interview and provide copies of their documentation of a disability. 
  • In most cases, the Institute assigns authority to the Director of the Office of Disabilities Services (ODS) to determine reasonable and appropriate accommodations based on the documentation provided. In the event there are issues or concerns involving accommodations, the Director reserves the right to consult with the Dean and faculty members before providing accommodations. 
  • Once documentation has been reviewed and accommodations have been granted by the Director, cadets will receive an Accommodations Letter. This letter will serve as the cadet’s documentation of a registered disability and will be used as documentation and notification of the cadet’s disability with professors. 
  • After receiving the Accommodations Letter from the ODS, cadets are encouraged to speak with each professor to discuss specific accommodation needs. When meeting with professors, cadets are encouraged to discuss their needs and how they think the accommodations will help them in the classroom. Cadets do not have to disclose what their disability is; however, this disclosure often opens the door for professors to ask questions and for cadets to educate their professors about a particular disability. 
  • Cadets should have each professor sign and date their Accommodations Letter. The signed letter serves as the documentation indicating that the cadet has met their responsibility to inform the professor of their eligibility for accommodations. Each professor will receive a copy of the accommodations letter from the Director of ODS and should retain the copy in a confidential file in their office. 
  • A request for extra time on a test should be discussed with the professor before the test or exam is scheduled. This allows the professor enough time to make appropriate adjustments to his or her schedule.

Please note that last minute requests for accommodations as well as failure to meet with a professor in a timely manner will result in a delay in provision of requested accommodations.