Disability Services treats as confidential, any written material obtained to verify a disability, to plan for appropriate services, or to document services and contacts with this office.

The following are guidelines used by Disability Services regarding disability related information:

• All disability related information regarding cadets served by Disability Services is housed in the Director of the Miller Academic Center’s office.
• All disability related information is kept in separate files for each cadet and housed in secure file cabinets. This information is also stored in a secure electronic database system housed within Disability Services.
• Disability Services utilizes a secure, password protected, electronic database to store cadet information, cadet documents, and records of appointments. This information is accessible only in the MAC by an authorized MAC staff person.
• Only staff persons working at the MAC have access to paper and electronic files.
• Cadets who request services/accommodations acknowledge that some level of disclosure to select faculty members may be necessary to provide the requested accommodation(s). Disclosure will occur with the cadet’s specific written permission with the understanding that only necessary information for the purposes of accommodation will be communicated.
• A cadet may request to review the contents of his/her own paper and/or electronic file. This review must be done in the presence of a MAC staff member. All information in the file is the property of the MAC. Cadets may receive copies of only disability related records verifying the disability and the need for services and accommodation(s). Cadets must sign a release for the copies and an inventory list of all materials copied will be kept in the folder.
• Five (5) years after the last date of enrollment, all materials in a cadet’s folder in the MAC will be destroyed.